Room Parents
The PTSA partners with parent volunteers every year to support our teachers and students in the classroom. Together, we manage class parties, classroom support, teacher appreciation and more!
Being a Room Parent is fun and we've simplified things with the help of our Room Parent committee leaders on hand to support you.
If you are interested in being a Room Parent, please send your name as well as your student's name, grade level and teacher to: beechwood.ptsa@beechwood.kyschools.us.
Being a Room Parent is fun and we've simplified things with the help of our Room Parent committee leaders on hand to support you.
If you are interested in being a Room Parent, please send your name as well as your student's name, grade level and teacher to: beechwood.ptsa@beechwood.kyschools.us.
The Basics:
- Each K-5th grade classroom will have at least one Lead Room Parent. This parent elects to be the primary contact for the teacher and ensure all activities are not disrupting the class schedule.
- Additional parents have signed up to be contacted for support the lead parent in party planning as well as teacher appreciation and any additional support needed throughout the year. Lead parents will be sent the contact info for additional parent support.
- There is a four volunteer maximum for each class party. All parents who want to attend any of the four parties throughout the year, should be offered a chance to do so. The lead parent is not obligated to attend all parties but they are responsible for leading the communication and coordination of the party.
Class Parties 2023-2024
Changes this year for Room Parents
- An End of Year class party has been added to the party calendars
- In support of school requests, there will be NO SNACKS provided during classroom parties this year. If a snack is provided, please offer it to be enjoyed after school.
- Reimbursement process will be streamlined to accommodate a more equitable party across classrooms. Details will be communicated to Room Lead Parents this month.
- The PTSA will provide a budgeted amount for each classroom party using donated funds. Classroom donations can be sent in the form of a PTSA membership (a portion of that $5 goes to PTSA funds) or through a general donation through the PTSA. SEE BELOW FOR MORE INFO ON CLASS PARTY BUDGETS AND EXPENSES.
Party Schedule:
Party Times: Classroom parties will occur during your designated times below. This is due to parking and traffic flow on Beechwood Road
Party Budgets: Each party has a budget of $30, funded by PTSA donations.
Expenses made to throw a room party - up to $30 - will be reimbursed by the PTSA. Lead room parents, please collect any receipts from purchases and submit a one reimbursement form per party to PTSA.
These forms are due on or before a month post party.
Please remember that if you are a Beechwood employee (teacher/staff/sub) you cannot be reimbursed for any expenses. Someone else in your classroom should make the purchases because PTSA is not allowed to reimburse any Beechwood employee.
Party Logistics: Look for a party guide posted and emailed to room parents in September.
- Halloween party - Tuesday, 10/31/23
- Holiday party - Friday, 12/15/23
- Valentine’s Day party - Wednesday, 2/14/23
- End of Year party - scheduled closer to the end of the year
Party Times: Classroom parties will occur during your designated times below. This is due to parking and traffic flow on Beechwood Road
- K- 1:30-2:15
- 1- 12:30-1:15
- 2- 11:45-12:30
- 3- 9:00-9:45
- 4- 9:45-10:30
- 5- 8:15-9:00
Party Budgets: Each party has a budget of $30, funded by PTSA donations.
Expenses made to throw a room party - up to $30 - will be reimbursed by the PTSA. Lead room parents, please collect any receipts from purchases and submit a one reimbursement form per party to PTSA.
These forms are due on or before a month post party.
Please remember that if you are a Beechwood employee (teacher/staff/sub) you cannot be reimbursed for any expenses. Someone else in your classroom should make the purchases because PTSA is not allowed to reimburse any Beechwood employee.
Party Logistics: Look for a party guide posted and emailed to room parents in September.
Food/Snacks in the Classroom
Volunteering
If you would like to volunteer in the classroom, please ensure you have received your background check. If you are unsure or need to get this process started, contact Shaun Birindelli in the front office.
Teacher Gifts - birthdays? holiday? special occasions? or just because they are awesome - there are many ways to show appreciation to our teachers ♥️
- There will be no snack stations this year! This decision was made in support of our Beechwood staff and teachers and we appreciate your support.
- If a snack is provided, it should be put in backpacks to enjoy at home
- All food brought into the classroom must be on the Snack Safely Guide. Please use their traditional guide for peanut and tree nut free foods.
Volunteering
If you would like to volunteer in the classroom, please ensure you have received your background check. If you are unsure or need to get this process started, contact Shaun Birindelli in the front office.
Teacher Gifts - birthdays? holiday? special occasions? or just because they are awesome - there are many ways to show appreciation to our teachers ♥️
- Another part of the Room Parent's responsibility is to recognize the teacher and let them know how much they are appreciated. Some ideas on how to recognize your teacher are:
- Recognize them on their birthday, during Teacher Appreciation Week (May 2-6, 2022), at the end of the school year, and/or at Christmas
- Recognize a major achievement like having a baby, getting married, winning a special teaching award, etc.
- Bring them their favorite lunch, drink, or snack for their birthday or for no reason at all. NOTE: Alcohol is not allowed on school grounds (even unopened bottles). So, do NOT bring alcohol in a gift to teachers at school.
- Ask the students to make them a card for their birthday, Christmas, Teacher Appreciation week, or the end of the year
- Purchase something for their classroom that they could use for themselves or for the students
- Due to strict rules within National PTSA and the IRS, PTSA funds cannot be used to recognize teachers through the Room Parent gifts because we are only allowed to spend a certain percentage of our total budget on items outside of our mission (PTSA's mission is all about the kids).
- Room Parents can solicit the parents in their class to ask if anyone would like to contribute to a gift from the class or if someone would like to volunteer to recognize the teacher by bringing in their favorite lunch, drink, etc.
- Teacher gift purchases cannot be submitted for reimbursement with PTSA. Those gifts should come out of the donations sent directly to the room parent. Because you are not using PTSA money for these gifts, you are not restricted in what you purchase. Therefore, you can buy gift cards with the money you collect directly from parents.
Make sure to reference your Teacher's Favorite Things list to make gifting simpler.
All Lead Room Parents will have access to these lists.
For more info, please email the PTSA.
All Lead Room Parents will have access to these lists.
For more info, please email the PTSA.
